Home » How to Share Canva Design with Team? (2 Legal Methods)

How to Share Canva Design with Team? (2 Legal Methods)

by Asiya Kanwal
How to Share Canva Design with Team

Canva is an Australian global graphic designing platform. This platform is widely used by social media artists YouTubers and Facebook users for creating unique and attractive page banners for their channels and pages.

Canva app has a wide variety of templates that have been created and saved for users with different designs. Users can simply visit the app or website, choose the templates they like, and make changes to it with their own thoughts and creativity.

This app is free to use for people and teams as well. If you have created a design in Canvas and want to share your project or design with your team for review or use, then you can share a design with your team.

If you don’t know how to share it, this post will teach you how to easily share a design with your team.

How to Share Canva Design with Team in a Proper Way?

Sharing can design with your team. There are two possible ways for that. Following these two methods, you can share your creative design with your team.

Step 1: Create a Canva account

  • Go to the Canva website (canva.com) and sign up for a free account. If you require additional features, you can sign up for a Canva Pro account, which offers more templates, graphics, and team collaboration tools.
  • Complete the registration process by providing your email address and name and creating a password.

Step 2: Create or open a design

  • Click “Create a design” in the top right corner of your dashboard.
  • Choose a template or start with a blank canvas.
  • Customize your design using the editing tools, elements, and assets available.

Step 3: Save your design

  • Click on the “File” menu in the editor’s top left corner.
  • Select “Save” to save your design. Canva automatically saves your work as you progress, but it’s always a good idea to save manually to ensure all changes are captured.

Step 4: Invite team members to your Canva account

  • Click the ” Team ” tab on your Canva dashboard’s left side.
  • Select “Create a new team” and enter your team name.
  • Click “Invite members” and enter the email addresses of the team members you want to invite. You can also generate an invitation link to share with your team members via email or messaging.
  • Assign roles to your team members as needed. You can designate them as administrators, template designers, or members with view-only access.

Step 5: Share your design with the team

  • Open the design you want to share with your team.
  • Click on the “Share” button located in the top right corner of the editor.
  • Choose the “Share a link to edit” option. This will generate a unique link that allows your team members to edit the design collaboratively.
  • Copy the link and share it with your team members via email or your preferred communication platform.

Step 6: Manage design permissions

If you want to restrict editing access for specific team members, click on the three-dot menu beside the “Share” button and choose “Manage access.”

In the “Manage access” window, you can grant or revoke editing permissions for individual team members or groups. You can also assign view-only access to specific individuals if necessary.

Step 7: Collaborate and provide feedback

As your team members access the shared design link, they can make edits and leave comments in real-time.

To leave a comment, click on the “Comment” button located in the top right corner of the editor. You can mention team members by typing ‘@‘ and their names to notify them directly.

Team members can reply to comments, resolve them, or delete them as needed. This helps streamline the feedback process and ensures everyone stays on the same page.

Step 8: Finalize the design

Once your team has finished collaborating and all feedback has been addressed, click the “File” menu in the top left corner of the editor.

Select “Save as” and choose a file format (e.g., PNG, JPEG, or PDF) based on your project requirements.

Download the final design to your device or share it directly with your team members using the “Share” button.

If you want to know about this quickly, then Follow the below methods:

Method 1: Sharing Design:

  1. Visit your Canva account from the website or app by providing your credential details.
  2. After login, go to your design section where you have created your design and want to share it.
  3. Now, right there, in the top corner share option will be available. Click on that.
  4. If you want your team to view, choose “Can View” and copy the link by clicking the copy link tab. You can also allow team members to make changes in design, and then you have to allow them by permission.
  5. This is the easiest method to share your design with the team.

Method 2: Sharing Templates:

If you have chosen the template and want to share templates with your team members or others, then follow the below steps:

  1. Login to your Canva account and go to the Canva dashboard.
  2. Choose your project option available on the dashboard.
  3. Now, choose or search for your favourite project templates.
  4. Now click the share and choose the template link you want to share. Now, copy the link to the templates and share it with your team or friends.
  5. This method is used to share Canva project templates.

What is the primary function of Canva?

Canva is free to use graphic tools used by students and beginners. This online designing tool helps you to create professional-looking posters, slideshows, images, flyers, and other multimedia images or gifs with creative design. You can use these designs for websites, YouTube banners, Facebook pages, etc. It’s an excellent tool for newcomers in graphic fields.

Is Canva a Better Choice Than Photoshop?

Canva, including image converter tools, is most likely used for fast and easy designing. It has millions of design templates used by many companies and customers. Canva is used by people or companies who want quick and accessible designs. On the other hand, if you are an expert and want professional work with complete, authentic work, then Photoshop is a good choice.


Can I share my Canva design?

Yes, Canva provides the facility to share your design with your team members, and also you can allow them to make changes to the Canva design.

Is Canva free to use?

Canva is always free for teams or individuals to share their designs with others. This free tool also has premium features or versions that can be unlocked by professional design and content. If you are a professional, you can easily upgrade to the pro version or feature of Canva.

Can I download the design from Canva?

Yes, you can download the design from Canva by simply editing the menu bar, clicking share, and then clicking download. In this way, you can easily download your Canva design.

Final Words:

Canva is a popular graphic designing and creative work website and app used chiefly by companies in the United States. This platform is helpful for fast and easy work for needy people. If you have an account on this platform and have created a design for your company and want to share it with your team members, then this article will help you with different methods for sharing Canva design. Thanks for visiting.

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