With so many free invoicing software options available, it can be challenging to decide which one is best for your business. To help you make an informed decision, here are nine key considerations when choosing the right free invoicing software:
1. Ease of Use – One of the most important factors to consider is how easy the software is to use. Look for software that is intuitive and easy to navigate from start to finish. The more training required, the less likely your team will use it and the longer it will take to implement.
2. Customisation – Many free invoicing software programs offer customisable features that allow you to personalise invoices, adjust pricing structures, and create custom templates. Check the program’s customisation options before committing because you want a platform that will allow you to create an invoicing system that works for you.
3. Payment Processing – Some programs offer payment processing through the software whereas others require a third-party platform. Consider what you need to get paid and which options will work best for your business.
4. Multi-User Support – If you have multiple employees or contractors who need to access your invoicing system, look for a program that can support multiple users. Ultimately, this will help you stay organised and ensure everyone is on the same page.
5. Integration – Alongside your free invoicing software, you’re likely to use other programs to manage your business. Find out if the software you are considering integrates with other systems, allowing for easy data transfer and communication.
6. Tracking Tools – Make sure the software you select includes features to track your invoices and also includes features like account receivable solution. This way, you will be able to easily monitor your accounts receivable and identify any unpaid invoices. No more invoices falling through the cracks.
7. Reporting Features – Depending on the size of your business, you may need invoicing software with advanced reporting features. Reports can help you analyse customer payment trends, calculate your profits and losses, as well as generate invoices faster.
8. Security – Of course, data security is an important factor when selecting any software, not just invoicing. Make sure the software you choose has a secure connection and meets industry security standards. With tight security measures in place, you can ensure that your customer data is safe and secure.
9. Customer Support – Last but not least, always check the reviews of customer support before you choose software. Quality customer service is essential for any business, and having access to someone who can answer your questions quickly and accurately can make a big difference when it comes to using your software. What happens when the system encounters problems? What happens when invoices go missing? What happens when you can’t send invoices? Look for customer support options such as live chat, phone or email support, and make sure you know what kind of response times they offer.
All in all, the right free invoicing software is the one that ticks all of the boxes for your business. It should be user-friendly and allow you to create, send and manage invoices quickly and easily. After this, think about what YOU need in terms of features and integrations. Most importantly, ensure you get the support you need when things go wrong or if you have a query. With these nine key considerations in mind, you’ll be sure to find the right free invoicing software for your business. Good luck!