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6 Useful Applications for Meeting Organizers

by Team Techager
6 Useful Applications for Meeting Organizers

Pre-meeting planning can be time-consuming and frustrating, but it doesn’t have to be. With the right tools, you can streamline the process and save time in the long run. In this article, we’ll take a look at the five best web conferencing features for pre-meetings.

By using these features, you’ll be able to keep everyone on track, cut down on communications costs, and reduce the risk of miscommunication. Sounds like a win-win situation to you!

Email Invitations & Reminders

One of the most common pre-meeting planning features is email. By using an email invitation system, you can send out invitations to all participants ahead of time.

You can also set up automatic reminders for when the meeting is scheduled so that everyone knows when and where it will be happening. This way, there’s no need for people to forget about the meeting or keep track on their own!

Invitation Management

Another common pre-meeting planning feature is invitation management. This allows you to keep track of who has been invited and when they have confirmed their attendance.

This information can be used to create an agenda, determine who will speak during the meeting, and more. It’s important to make sure that everyone attending the meeting knows what’s going on, so there are no surprises!

Registration Management

Registration management can be a time-consuming task, but it’s essential for ensuring that everyone who needs to attend the meeting is able to.

Using a registration system, you can keep track of who has registered and automatically send out responses confirming attendance. This way, there are no questions or discrepancies left unanswered!

Tools like Adobe Connect offer in-built registration management features, ensuring that your meeting goes off without a hitch! Do check the Adobe Connect costs first.

Meeting Slots & Recording Tools

Another important pre-meeting feature is meeting slots. By knowing how many people will be attending the meeting, you can plan your discussion accordingly.

Plus, recording tools enable attendees to review later what was discussed during the meeting.

This way, everyone can be sure they’re learning the important points, and there are no surprises. These are some of the most important pre-meeting planning features. By ensuring that everything is taken care of ahead of time, you can save a lot of time and energy during the meeting itself.

Group Calendars

Group calendars can be a great way to keep everyone on track. By creating a group calendar, you can easily see when and where the next meeting is scheduled, managing calendar events for your team.

This way, there’s no need for people to search through emails or Google documents – everything is conveniently located in one place! Also, group calendars are a great way to keep track of due dates and deadlines.

Meeting Notes

Lastly, meeting notes are a great way to capture the key points of discussion. By taking minutes before each meeting, you can ensure that everything is documented and everyone knows what will be discussed.

This way, there are no discrepancies or misunderstandings when it comes to the meeting’s proceedings. Meeting notes can also be a valuable reference tool for future meetings.


There you have it! All the best features that make web conferencing so much better than regular meetings. Each of these features has been designed to empower everyone who uses a web conferencing feature to become more productive and organized during their meeting.

One more thing, before we end – you may also want to try out tools like Adobe Connect. With this tool, no matter where you are in the world, people from different locations can join a conference call by simply using their mobile phones or computers!

This gives everyone an opportunity to collaborate and share ideas from anywhere at any time in the history of time!

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